Transaction Management

Payouts that reconcile before they go out.

Settlements (Payouts) Management works out what each merchant is owed, reconciles it against the transactions behind it, and prepares payout batches for approval. Nothing is paid until a named approver releases it.

Payout batch · Thursday142 merchants · LKR 38.6 M

Reconciled

138 merchants · LKR 37.9 M

READY

Refund adjustments

11 merchants · LKR 0.4 M deducted

APPLIED

Unmatched transactions

3 merchants · LKR 0.6 M

HELD

Account change pending

1 merchant · LKR 0.1 M

HELD
4 merchants held, each with its reason. Release the rest?Approve 138Review holds

What it does

Every rupee traced from sale to payout.

Settlement calculation

Amounts due per merchant from transactions, agreed fees and commissions, refunds and adjustments, each line traceable to its source.

Reconciliation

Expected against actual, transaction by transaction. Breaks are listed with their reason instead of being netted away.

Payout batches

Payouts grouped by schedule and destination account, ready to review as a batch or one by one.

Maker and checker

Every batch is prepared by one person and approved by another. The approver sees the exceptions before the totals.

Holds and exceptions

Disputed, unmatched or held amounts stay out of the batch until someone clears them, with a note.

Remittance and reporting

Remittance advice for each merchant and end-of-day reports for finance, from the same numbers.

A settlement run

Closed, calculated, reconciled, approved, paid.

  1. 01

    Cut-off

    Transactions for the period close and are locked for settlement.

  2. 02

    Calculate

    Fees, commissions, refunds and adjustments are applied per merchant.

  3. 03

    Reconcile

    Each amount is matched to its transactions; breaks are held with a reason.

  4. 04

    Approve

    A checker reviews the exceptions first, then releases the batch.

  5. 05

    Pay and report

    Instructions go out, merchants receive remittance advice, finance gets the report.

Who decides

Every payout has an approver.

Nothing pays on a calculation alone. A named approver releases every batch.
Holds carry reasons. A held amount says why, and who can clear it.
Funding is visible first. Upcoming payouts appear in the cash pool forecast before the run.

Works with

Run last month’s payouts through it.

Bring a month of transactions and payouts. We will show what would have reconciled, what would have been held, and why.